Frequently Asked Questions

 If your question is not covered here, please contact us.


▢ General

1. Where and when is ICEGOV 2023 taking place?
The conference will be held in the city of Belo Horizonte – Brazil, between 26-29 September 2023. More information about the host country and city are available here.

2. What is the official language of ICEGOV 2023?
English is the official language of the conference. Interpreting or translation services are not offered during the conference.

3. Is ICEGOV 2023 an in-person, hybrid or online conference?
The conference will be held entirely in an in-person model, unlike the editions of 2020 and 2021 (which were online and hybrid, respectively).

4. Will COVID-19 measures be taken during the conference?
The conference organisers will ensure that all applicable and legal COVID-19 measures are appropriately taken at the time of the conference based on the host country’s legal measures and status of the pandemic.

5. Is there a registration fee to attend ICEGOV 2023?
Yes. There will be a registration fee to attend the conference. More details will be available soon.

6. What does the registration fee include?
More details about the registration will be available soon.

7. My organisation would like to sponsor ICEGOV 2023. Is it possible?
Yes. The conference accepts different types of sponsoring. Please contact us by email for more information.


▢ Papers

1. Where can I access the Call for Papers?
The Call for Papers is available here.

2. Where and how do I submit my paper?
Complete instructions on how to prepare and submit your paper are available here. Likewise, a informative publication workflow with all steps is available here.

3. When is the deadline for paper submission?
The deadline for paper submissions is 23 April at 23h59. The timezone used for the deadline is Anywhere on Earth (AoE or UTC-12). Please note that this is a hard deadline; the conference management system will automatically prevent any paper submission past this date.

4. In which language should I submit my paper?
You must submit your paper in English, which is the official language of the conference.

5. When do I know if my paper was accepted?
The paper decision notification and the reviews will be sent to all authors by email by 5 July 2023.

6. If my paper is accepted, do I have to present it at the conference?
Yes. Authors must be prepared to present their paper on any day of the conference. Failure to comply with this requirement will result in removal of the paper from the conference proceedings.

7. Do I have to pay any fee to publish my paper?
No. If your paper is accepted for publication, the conference organisers cover the publication fee.

8. May I submit my paper to more than one Track?
No. Under no circumstances should the same paper, or different versions of the same paper, be submitted to more than one Track. You also may not submit essentially the same paper under two different titles. If this happens, the papers will be desk-rejected.

9. Can I submit multiple papers?
Yes. You can submit multiple different papers. However, you cannot submit the same or slightly different paper to different Tracks. If you do so, this will be considered unethical scientific behaviour and both papers will be desk-rejected. A maximum of 4 papers per author are allowed to be submitted; of these, only 2 can be as first author (the other 2 must be as co-author).

10. Can I submit papers which are under review somewhere else?
No. Submissions to the conference must be original work. Submissions cannot have been published or accepted in a journal or conference proceedings, nor presented at another conference. Further, submissions must not be concurrently under consideration for publication or presentation elsewhere.

11. Can I add or remove co-authors after my paper is accepted?
You must request the Programme Committee Chairs to add or delete authors and provide a reason for such. Please send an email to icegov@icegov.org if you wish to add or remove authors. You can freely update author’s information on the paper if necessary before submitting the final version, such as updating email address or affiliation in case it has changed.

12. I want to withdraw my paper. How can I do that?
Please notify the Programme Committee Chairs via icegov@icegov.org that you want to withdraw your papers. Authors are free to withdraw their paper at any stage, as long as they provide a reason for such. Do not withdraw or delete your paper from the submission system directly; this will be done by the conference organisers once the paper is confirmed withdrawn.

13. What is included in the page limit?
The entire text, figures, tables, references, and appendices must be included within the page limit. If your paper exceeds the page limit, you will not be able to submit it, as the submission system automatically rejects papers above the page limit.

14. How will my paper be reviewed?
All papers submitted within the deadline will undergo an initial screening process. The screening process will focus on issues such as plagiarism, papers not written in English or that do not match the conference scope, and other issues. Any paper under one or more of these circumstances may be desk-rejected. Following the screening process, a double-blind peer review process by the Programme Committee Members (reviewers) will take place.

15. Are Programme Committee Members (reviewers) allowed to submit papers?
Yes. PC Members can submit papers if they wish to do so. These papers will undergo the same screening and review processes. However, in no circumstance will a PC Member be able to review their own paper.

16. Are Track Chairs allowed to submit papers?
Yes. Track Chairs can submit papers if they wish to do so. These papers will undergo the same screening and review processes. However, if a Track Chairs submits to their own track, the paper will be handled by the other Chair. If both Chairs are co-authors, this paper will be handled by the Programme Committee Chairs instead.

17. As an author, can I suggest reviewers for my paper?
No. You can, however, indicate people who would like to review papers for the conference. To do so, please email icegov@icegov.org. We very much appreciate new reviewers on board.

18. How are PC Members allocated papers to review?
PC Members are randomly assigned papers based on their topics of interest and the main topics of the paper. While performing this assignment, automatic checks are made to prevent Conflicts of Interest.

19. How do I apply for the Doctoral Colloquium?
Please submit your paper to the Doctoral Colloquium Track to be eligible to participate in this session. Only students currently enrolled in a PhD are allowed to submit doctoral papers. A supervisor may co-author the paper; however, the student must be the first author.

20. I am facing problems with the submission system – EDAS. Whom shall I contact?
In case of technical problems with the submission system (EDAS), please send an email to icegov@icegov.org detailing the issue.