Publication workflow

From the moment you start preparing your paper until it is published in the conference proceedings, several stages are in the way; this is the Publication Workflow (available in the chart below) This page details this process and how each step follows one another. Detailed communication will be provided by email to the first author of the paper whenever an action on their side is necessary, including any deadlines.

▢ Stage A

How to prepare and submit your paper has specific instructions, which are available here in the form of a tutorial.

▢ Stage B

Every submitted paper will undergo a rigorous, double-blind peer-review process, as follows:

1. The screening will check for duplicates, papers outside the conference scope, plagiarised papers, papers not written in English, and papers not blind.

2. Two reviews per paper are performed by independent Programme Committee Members (reviewers). The reviews will check how well the paper is written and structured, how are the topics addressed, its academic accuracy, etc.

3. After the reviews are in, the Track Chairs will analyse each paper in their respective track for a tentative list of accepted / rejected papers. During this step, a paper can be moved to another track if deemed appropriate.

4. A final review by the Programme Committee Chairs takes place for a complete list of accepted and rejected papers for the entire conference.

▢ Stage C

By the paper decision notification deadline, all authors will receive, by email from EDAS, the decision regarding their paper: either ACCEPTED or REJECTED. If your paper has been rejected, it will not be presented at the conference nor published in the conference proceedings, therefore ending the process. If it has been accepted, it moves forward to stage D.

▢ Stage D

1. At least one author must register for the conference within the established deadline. Co-authors can also register if they wish to do so. At the same time, the paper presenter must be stated in EDAS.

2. Once requested by ACM, the first author must fill and submit the ACM eRights Form. This online document is an agreement between the author and the publisher regarding the paper’s copyright. Each author has the freedom to choose any of the options presented to them by ACM. The paper’s metadata is prepared by the ICEGOV team and submitted to ACM.

3. Depending on the chosen format (Microsoft Word or LaTeX), the final manuscript must be prepared accordingly. Instructions on how to develop the final manuscript are available from ACM’s website:

4. Once the copyright details are submitted, the first author will gain access to the ACM Publishing System – TAPS. This online platform will process the manuscript files prepared in step 3 and provide a final output in PDF and HTML formats.

5. One of the authors must present the paper in the designated session in the conference programme. Only one author can present the paper. Co-authors, even if attending the conference, are not allowed to jointly present the paper, although they are most welcome to be in the audience.

6. During processing in TAPS, the paper may get stuck if errors are present in the submitted file. The author must ensure that any errors are timely dealt with and that the paper reaches 100% completion. Authors can also request ACM’s support to assist via the TAPS interface.

When all papers in the proceedings have reached 100% completion, a final check by the ACM editorial team takes place and the volume is be published in the Digital Library about 3 weeks after all papers are completed.