FAQ – Papers

 If your question is not covered by this FAQ, please contact us.

? Where can I access the Call for Papers?
? The Call for Papers can be accessed here.

? Where and how do I submit my paper?
? Complete submission instructions and the paper template can be accessed on this page.

? When is the deadline for paper submissions?
? The deadline for paper submissions is 11 October 2019 at 23h59. The timezone used for the deadline is Anywhere on Earth (AoE or UTC-12). Please note that this is a hard deadline; the conference management system will automatically prevent any paper submission past this deadline.

? In which language should I submit my paper?
? You must submit your paper in English, which is the official language of the conference.

? When do I know if my paper was accepted?
? The paper decision notification and the reviews will be sent to all authors by email on 4 December 2019.

? If my paper is accepted, do I have to present it at the conference?
? Yes. Authors must be prepared to present their papers on any day of the conference (23, 24, 25 September 2020). Failure to comply with this requirement will result in removal of the paper(s) from the conference proceedings. Note that the ICEGOV airtime policy will be enforced, which means that if you have multiple papers accepted, you can present a maximum of two papers.

? Do I have to pay the paper publication fee to ACM Press?
? No. If your paper is accepted and presented at the conference, ICEGOV will cover the cost of publication with ACM Press.

? May I submit my paper to more than one Track?
? No. Under no circumstances should the same paper, or different versions of the same paper, be submitted to more than one Track. You also may not submit essentially the same paper under two different titles. If this happens, the papers will be desk-rejected.

? May I submit multiple papers?
? Yes, you may submit multiple different papers. However, you may not submit the same or slightly different paper to different Tracks. If you do so, this will be considered as unethical scientific behaviour, and both papers will be desk-rejected.

? May I submit papers which are under review somewhere else?
? No. Submissions to the conference must be original work. Submissions cannot have been published or accepted in a journal or conference proceedings, nor presented at another conference. Further, submissions must not be concurrently under consideration for publication or presentation elsewhere.

? May I add/remove co-authors after my paper is accepted?
? Normally, this is not accepted. However, you may request the Programme Committee Chairs to add/delete authors and provide a reason for such. Please send an email to icegov@icegov.org if you wish to add or remove authors. You can freely update author’s information on the paper if necessary before submitting the final version, such as updating email address or affiliation in case it has changed.

? How do I withdraw my submission?
? Please notify the Programme Committee Chairs through icegov@icegov.org if you want to withdraw your submission. Please let us know why you would like to do so.

? What is included in the page limit?
? All abstract, keywords, text, figures, tables, references, and appendices must be included within the page limit. If your paper exceeds the page limit, you will not be able to submit it, as the submission system automatically rejects papers above the page limit.

? How will my paper be reviewed?
? All papers submitted within the deadline will undergo an initial screening process by the ICEGOV Secretariat. The screening process will focus on issues such as plagiarism, papers that do not follow the template, and papers out of the conference scope. Any paper under one or more of these circumstances may be desk-rejected. Following the screening process, a double-blind peer review process by the Programme Committee members will take place.

? Are Track Chairs allowed to submit papers to the conference?
? Yes. However, if they submit to their own track, the paper will be handled by the other chair.

? Are Conference and Programme Chairs allowed to submit papers to the conference?
? Yes. However, if they submit to the conference, they will be declared as COI (conflict of interest) for those papers, which means that they will not review their papers.

? Can I suggest reviewers for my paper?
? No. Reviewers are suggested by the Track Chairs.

? How do I apply for the Doctoral Colloquium?
? Please submit your paper to the Doctoral Colloquium track to be eligible to participate in the Doctoral Colloquium. Only doctoral students are allowed to submit doctoral papers. The supervisor may co-author the paper, but the student must be the first author.

? I am facing problems with the submission system. Whom shall I contact?
? In case of technical problems with the submission system (EDAS), please send an email to icegov@icegov.org.