Frequently Asked Questions

 If your question is not covered by this FAQ, please contact us.


Q. When and where is ICEGOV 2021 taking place?
A. ICEGOV 2021 will be held on 6-8 October 2021 in Athens, Greece. The Doctoral Colloquium and Workshops will take place a day before on 5 October 2021.

Q. I am worried about the COVID-19 pandemic. What are the plans for the conference in case it goes worse?
A. Despite the ongoing pandemic, it is our hope and goal that the conference can take place in its usual format. Nonetheless, we are ready to adapt the event according to the pandemic’s evolution worldwide, with a particular focus on Greece and Europe. In case a full physical event is not possible, due to travel or other restrictions, a mixed approach scenario is on the table, that is, a hybrid conference with both participants in Athens and remote participation. The conference is ready for this approach by building on last year’s experience and feedback from the participants.

Q. Where can I access the Call for Papers?
A. The Call for Papers can be accessed here.

Q. Where and how do I submit my paper?
A. Complete submission instructions can be found here.

Q. When is the paper submission deadline?
A. The paper submission deadline is 25 April 2021 at 23h59. The timezone in effect for the deadline is Anywhere on Earth (UTC-12: this means that the deadline has not passed if, anywhere on Earth, the deadline date has not yet passed). Submissions past this date are automatically blocked.

Q. In which language should I submit my paper?
A. You must submit your paper in English, which is the official language of the conference.

Q When do I know if my paper was accepted?
A. The paper decision notification and the reviews will be sent to all authors by email on 13 July 2021.

Q. If my paper is accepted, do I have to present it at the conference?
A. Yes. Authors must be prepared to present their papers on any day of the conference. Failure to comply with this requirement will result in removal of the paper(s) from the conference proceedings. Note that the ICEGOV airtime policy will be enforced, which means that if you have multiple papers accepted, you can present a maximum of two papers.

Q Do I have to pay the paper publication fee to ACM Press?
A. No. If your paper is accepted and presented at the conference, ICEGOV will cover the cost of publication with ACM Press.

Q May I submit my paper to more than one Track?
A. No. Under no circumstances should the same paper, or different versions of the same paper, be submitted to more than one Track. You also may not submit essentially the same paper under two different titles. If this happens, both papers will be desk-rejected.

Q May I submit multiple papers?
A. Yes, you may submit multiple different papers. However, you may not submit the same or slightly different paper to different Tracks. If you do so, this will be considered as unethical scientific behaviour, and both papers will be desk-rejected.

Q May I submit papers which are under review somewhere else?
A. No. Submissions to the conference must be original work. Submissions cannot have been published or accepted in a journal or conference proceedings, nor presented at another conference. Further, submissions must not be concurrently under consideration for publication or presentation elsewhere or in review.

Q May I add/remove co-authors after my paper is accepted?
A. Normally, this is not accepted. However, you may request the Programme Committee Chairs to add/delete authors and provide a reason for such. Please send an email to icegov@icegov.org if you wish to add or remove authors. You can freely update author’s information on the paper if necessary before submitting the final version, such as updating email address or affiliation in case it has changed.

Q How do I withdraw my submission?
A. Please notify the Programme Committee Chairs through icegov@icegov.org if you want to withdraw your submission. Please let us know why you would like to do so.

Q What is included in the page limit?
A. All abstract, keywords, text, figures, tables, references, and appendices must be included within the page limit. If your paper exceeds the page limit, you will not be able to submit it, as the submission system automatically rejects papers above the page limit.

Q. How will my paper be reviewed?
A. All papers submitted within the deadline will undergo the following 4-step process:

  • Plagiarism screening.
  • Double-blind peer review by the Programme Committee (3 reviews per paper).
  • Analysis of all papers in each Track by the respective Chairs for tentative list of accepted / rejected papers within the Track.
  • Confirmation of accepted / rejected papers by the Programme Committee Chairs.

Q. Are Track Chairs allowed to submit papers to the conference?
A. Yes. However, if they submit to their own track, the paper will be handled by the other chair.

Q. Are Conference and Programme Chairs allowed to submit papers to the conference?
A. Yes. However, if they submit to the conference, they will be declared as COI (conflict of interest) for those papers, which means that they will not review their papers.

Q. Can I suggest reviewers for my paper?
A. No. Reviewers are suggested by the Programme Committee and Track Chairs.

Q. How do I apply for the Doctoral Colloquium?
A. Please submit your paper to the Doctoral Colloquium track to be eligible to participate in the Doctoral Colloquium. Only doctoral students are allowed to submit doctoral papers. The supervisor may co-author the paper, but the student must be the first author.

Q. I am facing problems with the submission system. Whom shall I contact?
A. In case of technical problems with the submission system (EDAS), please send an email to icegov@icegov.org.