Frequently Asked Questions

If your question is not covered by this FAQ or the paper submission instructions, please contact us.


When and where is ICEGOV2020 taking place?
ICEGOV2020 will take place from 1 to 3 April 2020 in the city of Athens, Greece. On 31 March, the Doctoral Colloquium and Workshops will take place.

Where can I access the Call for Papers?
The Call for Papers can be accessed here.

Where and how do I submit my paper?
Complete submission instructions and the paper template can be accessed on this page.

When is the deadline for paper submissions?
The deadline for paper submissions is 27 September 2019 at 23h59. The timezone used for the deadline is Anywhere on Earth (AoE or UTC-12). Please note that this is a hard deadline; the conference management system will automatically prevent any paper submission past this deadline.

In which language should I submit my paper?
English is the official language of the conference and of paper submissions.

When do I know if my paper was accepted?
The paper decision notification and the reviews will be sent to all authors by email on 11 November 2019.

If my paper is accepted, do I have to present it at the conference?
Yes. Authors must be prepared to present their papers on any day of the conference (1, 2 or 3 April 2020). Failure to comply with this requirement will result in removal of the paper(s) from the conference proceedings. Note that the ICEGOV airtime policy will be enforced, which means that if you have multiple papers accepted, you can present a maximum of two papers.

Do I have to pay for the paper to be published?
No. If your paper is accepted and presented at the conference, ICEGOV will cover the cost of publication.

May I submit my paper to more than one Track?
No. Under no circumstances should the same paper, or different versions of the same paper, be submitted to more than one track. You also may not submit essentially the same paper under two different titles; both papers will be desk-rejected.

May I submit multiple papers?
Yes. You may submit multiple different papers. However, you may not submit the same or slightly varied papers to different Tracks. If you do so, this will be considered as unethical scientific behaviour, and both papers will be rejected. One of our goals is to have a diversity of people on stage presenting papers.

May I submit papers which are under review somewhere else?
No. Submissions to the conference must be original work. Submissions cannot have been published or accepted in a journal or conference proceedings, nor presented at another conference. Further, submissions must not be concurrently under consideration for publication or presentation elsewhere.

May I add/delete co-authors after my paper is accepted?
Normally, this is not accepted. However, you may request the Programme Committee Chairs to add/delete authors and provide a reason for such. Send an email to icegov@icegov.org if you wish to make this request. You can freely update author’s information on the paper if necessary before submitting the final version, such as updating email address or affiliation in case it has changed.

How do I withdraw my submission?
Please notify the Programme Committee Chairs through icegov@icegov.org if you want to withdraw your submission. Please let us know why you would like to do so.

What is included in the page limit?
All abstract, keywords, text, figures, tables, references, and appendices must be included within the page limit. If your paper exceeds the page limit, you will not be able to submit it, as the submission system automatically rejects papers above the page limit.

How will my paper be reviewed?
All papers submitted within the deadline will undergo an initial screening process by the ICEGOV Secretariat. The screening process will focus on issues such as plagiarism, papers that do not follow the template, and papers out of the conference scope. Any paper under one or more of these circumstances may be desk-rejected. Following the screening process, a double-blind peer review process by the Programme Committee members will take place.

Are Track Chairs allowed to submit papers to the conference?
Yes. However, if they submit to their own track, the paper will be handled by the other chair.

Are Conference and Programme Chairs allowed to submit papers to the conference?
Yes. However, if they submit to the conference, they will be declared as COI (conflict of interest) for those papers, which means that they will not review their papers.

Can I suggest reviewers for my paper?
No. Reviewers are suggested by the Track Chairs.

I see in the programme that there is a day for Workshops. How do I propose a Workshop?
There will be a separate Call for Workshops.

How do I apply for the Doctoral Colloquium?
Please submit your paper to the Doctoral Colloquium track to be eligible to participate in the Doctoral Colloquium. Only doctoral students are allowed to submit doctoral papers. The supervisor may co-author the paper, but the student must be the first author.

I am facing problems with the submission system. Whom shall I contact?
In case of technical problems with the submission system (EDAS), please send an email to icegov@icegov.org.